Privacy Policy

Information relating to the processing of personal data

In the context of granting scholarships, the Civil Non-Profit Company (hereinafter we) will process, in the capacity of “processors”, the data provided by the candidates through their application, as well as those referred to therein and will be taken as described therein in compliance with the relevant applicable legislation for the protection of personal data.

By completing and submitting the application for a scholarship, the candidate recognises and accepts our right to process these data as described here.

In the event that, through the application or execution of the scholarship contract, the candidate/scholar respectively provides us with data of third parties (such as professors, co-researchers, etc.), the candidate/scholar respectively undertakes and guarantees that this information has been legally collected by him and that he has the right to transmit it to us for the purpose mentioned here.

We note that for the submission of the application and/or the execution of the scholarship contract we do not in principle request or collect Special Category Data (such as information/certificates on the health of the candidate/Scholar respectively) concerning the candidate/Scholar respectively. It is expressly stated that in the event that the candidate/Scholar voluntarily provides such Data, we will collect and process such Data with the express consent of the candidate/Scholar respectively, which is given in a separate field in this application, unless the processing of such data is permitted under another legal basis, such as if the candidate/Scholar respectively on his own initiative voluntarily discloses the relevant information.

We will process the said Data of the candidate/scholar respectively so that we can initially manage and evaluate his application for the purposes of selecting the persons who will receive a scholarship from the Civil Non-Profit Company and if the relevant request is approved by us, the conclusion and execution of the relevant contract and other documents for the grant of the scholarship. Also, if the relevant application is accepted and the candidate/scholar respectively chooses it, we will be able to make use some of his Data, which will be explicitly mentioned in the application (name, image, biographical data) for the purposes of promotion of the Scholarship Program by us and its successful candidates. The competent departments and our staff that manage and evaluate these requests will process the Data of the candidate/scholar respectively for the above purpose, as it is necessary for the selection of the scholars of the Civil Non-Profit Company and the execution of the relevant contractual texts. In this context, we may entrust the processing of all or some of the necessary Data of the candidate/scholar respectively, under the conditions of the law and for the purposes of implementing this evaluation process, to our third partners (such as, but not limited to, our academic advisors, technical or even legal advisers), who will act as “processors” and will be bound by an obligation of confidentiality and other obligations set out in contracts and/or legal acts solely for the provision of services to us and not on your own account, unless you grant them this right.

In the event that the candidate’s application is not successful, we will delete the physical file that will have been provided to us within six months from the announcement of the results. We will retain the Candidate’s Data contained in the online application upon completion of the scholarship selection process for as long as is necessary in order to meet the transparency obligations regarding the scholarship selection procedures and to exercise and defend our legal claims against third parties, taking into account the requirements of that legislation and the statute of limitations for legal action.

In the event that the application is successful, the said Data and any data may needed by the candidate/scholar, shall be kept for the fulfilment of the purpose of granting him the corresponding scholarship under the conditions set by the Foundation and have been notified under this agreement in compliance with the applicable legislation but with the internal policies and procedures of the Civil Non-Profit Company. In this case, the Scholar’s Data will be respected for the duration of the agreement between us to grant a scholarship. At the end of these periods we will keep the Scholar’s Data in order to fulfill the purpose for which the Data was provided and to comply with our legal obligations, taking into account the requirements of such legislation, limitation periods for the exercise of legal action.

We will be able to keep the contact details of the candidate/scholar respectively (email, phone) in case he has noted the selection in the application for receiving newsletters from us and until he revokes this decision.

The completion and submission of the application to us is necessary in order for the candidate to declare his agreement for his inclusion in the terms of receiving a scholarship from the Civil Non-Profit Company as hereby notified. Therefore, the non-provision of such Data by the candidate will imply our inability to fulfil the purposes set out herein and in the law and therefore to reject the request to grant to the specific candidate of the requested scholarship.
Regarding the pre-described treatment that we do, the candidate / scholar has respectively the rights that are recognized, under the more specific terms and conditions, by law and in particular:
The right to information and access to its Data that we will process,
The right to correct or delete them,
The right to object to processing and to request the restriction of processing,
The right of the portability of its Data to another controller or processor.

Where the processing is based on the consent of the candidate/scholar respectively, the right to revoke such consent at any time. The withdrawal of the consent he may had given will only apply for the future and any processing made on the basis of consent will remain lawful until the time of the withdrawal. Each candidate/scholar should be aware respectively that withdrawal of consent or opposition will most likely result in our inability to fulfil the purposes set out herein. We will be able to process the applicant/scholar’s details accordingly after the withdrawal of consent if and to the extent that is permitted by law and in particular in order to comply with any legal or statutory obligation and/or to exercise or defend our rights.

In the event that the candidate/scholar respectively exercises any of the above rights, we will take all necessary measure to satisfy the relevant request within the time limits laid down in the legislation, informing that candidate/scholar respectively in writing for the satisfaction of the request, otherwise for the reasons preventing the exercise of that right or the satisfaction thereof.
The exercise of these rights must be taken place in writing by sending the relevant request to the email address info@eig-foundation.com to the attention of the Data Protection Officer.

In case the specific candidate / scholarship holder respectively disagrees with the response to a relevant request and the processing of his Data that we make according to this, he is entitled to address a request to the competent supervisory authority (Personal Data Protection Authority), which is addressed, within the scope of its competence, the written complaint in accordance with the instructions contained on its website (www.dpa.gr).